Junior Executive Assistant

Dallas, Texas

(View all jobs)

The Executive Assistant will be responsible for handling a wide range of administrative and executive support-related tasks that vary in complexity and sensitivity for multiple executives. The Executive Assistant will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The position requires the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Responsibilities and Duties:

• Manage an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Anticipates the executives’ needs and proactively brings together appropriate people and resources to support the executive in addressing these issues.
• Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.
• Enhances executives’ and company’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office.
• Manage logistics of Product off-site meeting and assists with any department meetings as needed.
• Managing external contacts; proactively understanding who they are, who the primary contacts are and keeping track of periodic communication needed for primary contacts.
• Improves quality results by studying, evaluating, and re-designing processes; implementing changes. Does this make sense?
• Effectively handle Product related activities and communications with a high degree of professionalism, accuracy and confidentiality.
• Perform additional duties as assigned
Education, Knowledge and Skills:
• At least 5+ years of executive administrative support experience. Looking for a junior resource so 5+ isn’t required we will train the Hitachi way
• Excellent verbal and superior writing and report presentation skills are essential
• Polished professional having experience (minimum 5 years) supporting a C level fast paced executive. Looking for a junior resource so 5+ isn’t required we will train the Hitachi way, will be supporting business leaders nit a C level right now
• High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role.
• Demonstrated success where personal results and accountability are evident
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong sense of teamwork.
• Can operate independently and remotely from a supervisor.
• Advanced PC skills in Microsoft Office, including Word, PowerPoint and Excel. Would be great but since a junior maybe not required as advanced
• Proficient with technology including mobile device.